Senior Executive Assistant

Established in 1979, Codex has grown to become Ireland’s market leader in the provision of office supplies, furniture, and print services. Over 45+ years, we have built our business on the core values of Ambition, Customer First, Innovation, Integrity, and Belonging.

Today, we employ over 90 team members nationwide, achieved annual turnover exceeding €32 million in 2025, and continue to pursue ambitious growth plans.

Executive Support to CEO

• Provide high-level administrative and strategic support to the CEO
• Manage complex calendars, schedule coordination, and key communications
• Prepare board packs, leadership presentations, executive reports, and other critical documents
• Act as a trusted partner and gatekeeper to the CEO, helping prioritise time, information, and decision-making
• Oversee preparation, follow-up, and action tracking for leadership and board meetings
• Draft and coordinate internal communications on behalf of the CEO
• Handle travel logistics, expenses, and other administrative workflows
• Maintain organised filing systems for presentations, reports, and board materials

Leadership & Meeting Effectiveness

• Coordinate Leadership Team agendas and supporting documentation
• Implement clear action tracking and follow-through processes across leadership meetings
• Improve meeting discipline, documentation, and follow-up standards
• Support effective use of collaboration tools (Microsoft 365, Monday.com)

Office Operations & Culture

• Oversee day-to-day office operations to ensure a safe, clean, and efficient workplace
• Coordinate on-site gym facilities and other workplace amenities
• Oversee procurement of office stationery, equipment, and home office supplies
• Support internal events and leadership offsites
• Assist with GPTW processes and engagement initiatives

What Success Looks Like

• Ensure the CEO’s calendar, meetings, and priorities run smoothly and efficiently
• Improve preparation, documentation, and follow-through for leadership meetings
• Bring structure and clarity to key communications, reports, and presentations
• Reduce administrative workload across the leadership team
• Contribute to a well-organised, professional, and positive workplace environment

• 3+ years supporting senior leadership or C-suite
• Exceptional organisational and prioritisation skills
• High emotional intelligence and discretion
• Strong written communication and presentation capability
• Comfortable operating independently and making informed decisions
• Strong Microsoft 365 proficiency
• Experience improving processes and bringing structure is highly desirable

• Salary DOE
• 23 Days Annual Leave + Public Holidays + 3 Days of Annual Celebratory Leave (Pro-rata)
• Extensive Family Friendly Policies
• On Site Free Gym Access
• Flexible and Hybrid Working Options
• Company Pension Scheme with Life Assurance
• Educational Assistance Program
• Colleague Reward & Recognition Scheme
• Onsite canteen with coffee, light breakfast and snacks provided.
• Staff parking
• Certified Great Place to Work